London, UK – GFI, a leading provider of network security, content security and messaging software today releases GFI MailArchiver 4. GFI’s latest update to its email archiving solution is designed to bring affordable email archiving to any sized company; it allows archiving directly to an NTFS drive, removing the expense of purchasing a license for an MS SQL server. GFI MailArchiver also features new email retention policies and a ‘Saved Search’ function that allows individual users to save their search requests for repeated use. With GFI MailArchiver 4, businesses of all sizes are able to heavily reduce reliance on cumbersome PST files and ensure central archiving of all company email, also in-keeping with compliance and legal requirements.
According to Osterman Research, most regulations that include provisions for data retention do not specifically require email retention, but there are two important factors to consider: First, there is an increasing volume of corporate records that are sent through an email system. Second, email constitutes a written communication that carries the same formality and weight of a certified letter. With an increasing burden of compliance falling on businesses, and with high profile cases demonstrating a failure to comply, getting to grips with the way emails are identified and stored is of paramount importance. When it comes to implementing an email system there is a clear message: email forms part of record keeping systems and legislation dictates that records must be stored and email must be archived efficiently.
“Companies of all sizes and virtually every industry fall under government regulations that include data retention provisions,” said Michael Osterman, principal partner and analyst of Osterman Research. “Relying on backup tapes without an archiving system to manage the data can make recalling important documents very time consuming and costly for a company.”
GFI MailArchiver 4 is easier to install, and easier to use. New features also include the ability to search within various types of email attachments such as MS Word, MS Excel, PDF files, OpenOffice, WordPerfect and others. It also incorporates flexible email access control through Active Directory integration which allows configured users to access other users’ archived emails. For example, GFI MailArchiver can be configured to allow a departmental manager to access all his team’s email, for QoS and other reasons.
“GFI MailArchiver 4 provides a transparent installation process with no disruption to workflow. A separate MS SQL server license is not required either, making email archiving affordable to all companies.” said David Vella, GFI Product Manager. “With GFI MailArchiver you can eliminate dependency on cumbersome PST files, heavily reducing time spent by administrators backing up and fixing PST files.”
GFI MailArchiver 4 features a multi-lingual end-user interface and is available in German, Spanish, Dutch, Italian, Russian and Czech. The solution is available now via GFI’s global network of authorised resellers.
About GFI MailArchiver for Exchange
GFI MailArchiver for Exchange is an easy-to-use email archiving solution that enables all internal and external mail to be archived either into a single or multiple MS SQL Server databases or else directly to an NTFS disk. This allows administrators to provide users with easy, centralized access to past email via a web-based search interface. GFI MailArchiver for Exchange leverages the journaling feature of Exchange Server 2000/2003 and therefore provides unparalleled scalability and reliability at a competitive cost. More information about GFI MailArchiver and a trial version are available at http://www.gfi.com/mailarchiver/.